Low Quality Feedback Harms Employee Retention Efforts

Source: Thrive Global

Kieran Snyder, CEO of Textio, and Mallun Yen, CEO of the Operator Collective, have published some fascinating results of a study they conducted regarding employee feedback. You can read about their findings in this article they have written for Fortune, and you can examine their complete report here.  Synder and Yen describe how they studied feedback at one large organization in depth:

To explore this, we looked at the performance reviews of a large, international enterprise organization across a variety of roles. The data set contains performance reviews for more than 13,000 employees across two annual review cycles. Because we have two years of data, we can see whether an employee in the Year 1 data set is also included in the Year 2 data set. In other words, for each employee, we can see the quality of their written performance feedback, as well as their retention or attrition outcome the following year.

People who received low-quality feedback were more likely to leave the organization than people who received more actionable feedback. What’s more, this impact is causal, not just correlational: Our analysis controlled for potentially confounding factors such as numerical performance rating and employee tenure. People who received low-quality feedback were 63% more likely to leave their organizations than everyone else. This held true whether they were high, middling, or low performers.

Snyder and Yen go on to make a crucial point about some managers' unwillingness to provide direct feedback.  Trying to avoid a confrontation can be problematic. Some managers try to "soften" their feedback in ways that are detrimental to long-term employee retention.  They write: 

Shying away from giving direct feedback also causes employees to quit. Even when feedback is provided, it may be provided in conflict-avoidant and indirect ways. The practice of hedging, where the feedback provider couches their intended feedback in less direct language, is common... “I think” was by far the most common phrase used in hedging feedback. By introducing feedback with an “I think” statement, the manager is communicating that their point of view might just be a matter of opinion and that they might not be fully committed to it. This is problematic even in positive feedback, as the manager inadvertently communicates doubt about the praise they’re giving. For example, by saying “I think you did a good job on that presentation” rather than just stating that the report did a good job.

It matters. People who get performance reviews containing “I think” hedging statements were 29% more likely to leave the company within a year than everyone else.

So much attention has been placed on whether to eliminate annual performance reviews, or to alter various employee ranking systems. In some ways, we might be missing the most important point about developing our people - namely, the quality of the feedback (and the language we use in offering that feedback) matters a great deal regardless of the timing or the format in which we provide that feedback.  We have to overcome the tendency for conflict avoidance and train our managers to provide actionable, constructive feedback even when those conversations might be difficult.